Smithsonian's National Zoo and Conservation Biology Institute hiring Program Coordinator (IS-1001-09) in Washington, DC | LinkedIn (2024)

Application Deadline: 5 June 2024

Department: National Museum of the American Latino

Employment Type: Full Time

Location: Washington, DC

Reporting To: Deputy Director, NMAL

Compensation: $68,405 - $88,926 / year

DescriptionOPEN DATE: May 22, 2024 CLOSING DATE: June 5, 2024POSITION TYPE: Trust FundAPPOINTMENT TYPE: Temporary Not to Exceed Eighteen (18) Months SCHEDULE: Full TimeDUTY LOCATION: Washington, DC

Position sensitivity and risk:

Open to all qualified applicants

What are Trust Fund Positions?

Conditions of Employment

• Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
• Complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

OverviewThis trust fund position is organizationally located in the External Affairs Office, National Museum of the American Latino (NMAL), Smithsonian Institution (SI).

The Smithsonian (SI) is a diverse museum and research complex dedicated to the increase and diffusion of knowledge and NMAL deepens our understanding of the United States and what it means to be American – it is SI’s cornerstone for visitors to learn how Latinos have contributed and continue to contribute to U.S. art, history, culture, and science.

The Program Coordinator provides administrative, logistical, and programmatic support to the Latino Museum Studies Program Undergraduate Internship. With generous support from The Mellon Foundation, the Latino Museum Studies Program Undergraduate Internship provides in-person, paid opportunities to undergraduate students interested in pursuing non-curatorial museum careers in focus areas where Latinos are underrepresented, such as in museum conservation, digital culture, museum education, and exhibition design. Interns are placed at various museums and research centers within the Smithsonian Institution and the National Gallery of Art (NGA). The internship program provides workshops and behind-the-scenes tours to help participants learn about the museum field and career options in the museum field.

Duties And ResponsibilitiesSupport the planning, implementation, promotion, and evaluation of the Latino Museum Studies Program - Undergraduate Internship Logistical Support

• Facilitates in-person and virtual program logistics to ensure the seamless operation of the internship program.
• Coordinates travel, lodging, and catering for interns and guest speakers.
• Manage scheduling and venue booking for internship curriculum workshops and seminar sessions.
• Support clear and timely communication with mentors, interns, speakers, and program partners.

Administrative Support

• Manage program applications through the Smithsonian’s SOLAA system from application launch to participant selection and onboarding.
• Process administrative forms in support of program activities in accordance with Smithsonian policies.
• Facilitate onboarding for participants, assisting applicants with background checks, network accounts, and badges.

Programmatic Support

• Support identifying internship projects and internship mentors aligned with program focus areas and goals.
• Support program outreach and recruitment efforts including creating engaging digital and print promotional materials, identifying academic programs for outreach, and identifying opportunities to strengthen the program’s outreach activities.
• Support with designing the program seminar component in support of internship learning outcomes.
• Assist with alumni outreach and engagement to support program outcomes and the mission of the Latino Museum.

Evaluation and Record Keeping

• Support program evaluation and learning.
• Recommend improvements to program structure or administrative processes.
• Maintain organized program records and assist with program reports.
• Document program activities through photo and video.

Foster an inclusive environment for program participants

Qualification Requirements

• Knowledge of U.S. Latino history, art, and culture.
• Knowledge of the operation of museums, cultural centers, and educational institutions and diversity, equity, and inclusion (DEI) principles in these fields.
• Experience working with undergraduate students or college-aged youth.
• Experience planning, coordinating, implementing, and/or evaluating programs and initiatives in the arts and humanities, education, or closely related fields.
• Experience with outreach and recruitment.
• Ability to understand and implement administrative systems and processes and minimize their complexity for program stakeholders while following established policies and procedures.
• Ability to provide accurate and timely logistical support for program events and activities.
• Skill in basic graphic design to create effective program collateral.
• Skill in verbal and written communication to draft documents and communicate with diverse constituencies.
• Experience fostering an inclusive and supportive environment.
• Familiarity with internship programs, career training, professional development, and/or experiential learning educational programs for young adults.

Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

Commitment to Diversity, Equity, and InclusionThe Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact Dupont-GargostS@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.